As a wedding planner, it’s important that we carry a bag of tricks. We all know that having a wedding day emergency kit is a must, but have you thought about what wedding day items you might need on the day of a wedding?
Wedding Planner Items
Today I’m going over some handy wedding planner items you might want to consider purchasing for your wedding planning company.
#1 Comfortable Flats
Shoes! Let’s talk SHOES! I see this question posed quite often by newer planners in a variety of planner forums. What are the best shoes to wear on the day of the wedding? Ones that can go the distance and not kill your feet? Awesome, there’s no such thing. I mean, some shoes are better than others, but I’ve never found a magical shoe—and, believe me, I’ve tried them all. I once paid $200 for a pair of shoes in hopes they would be my magical unicorn. What I have found works best, though, is a flat shoe, ballerina style, with memory foam. Your feet will always be achy at the end of the night, but the goal is to find shoes that won’t give you blisters!
#2 Portfolio with a Clipboard
I carry around a black portfolio with a clipboard inside. I like to have hard copies of my worksheets and timelines, and I keep this valuable paperwork in my portfolio. Internet and cell service can be unpredictable at some venue locations, and that’s why I love having a portfolio I can carry around. Inside, I can fit my cell phone, pens, and business cards.
#3 Fanny Pack
Fanny packs can be useful if you need your hands free and don’t want to worry about tracking down where you set your portfolio. If you’re a paperless kinda person, then carrying around a fanny pack might be a great option for you.
#4 Emergency Kit Bag
Finding the perfect emergency kit bag is something to get excited about! I suggest looking at some sewing machine bags. This type of bag often has many different compartments, which can be a helpful feature for organizing all of your supplies. You might also want to consider one with wheels. Being able to roll it about is a huge plus to consider.
The reality is that sometimes our phone goes dead mid-wedding. They just can’t take all the activity we need them to handle on a given wedding day—photos, apps, internet googling, posting to social media. When this happens, an old-school wristwatch can be a lifesaver.
#6 Phone Battery Packs
And that brings me to the next item: battery packs. Having a few extra phone battery packs on hand will help extend the usefulness of your phone. However, the trick for making them work for you is that they need to be charged. I know this sounds simple, but it’s often forgotten about…until you need it.
#7 Personal Bag
I love my big shoulder bag. I can fit everything in there! My phone, wallet, keys, portfolio, water bottle, snacks, and even sunscreen. When I get to a wedding site, I often stick it under one of the sign-in tables so it’s out of the way, but that bag goes everywhere with me.
#8 Portable Wagon
Investing in a portable wagon that you can fold up and fit in the trunk of your car is something to consider. It will make carrying all your items to the wedding site so much more manageable. You can also use it to haul the bride’s décor from the storage area to the wedding area.
#9 Setup Apron
Changing into “nice” clothes after setting up can sometimes be hard to do. If time is not typically your friend, then I recommend wearing an apron while you set up. I love aprons with tight pockets. This way things won’t fall out while you’re bending over. Once I found one I liked, I got three additional ones. I wanted my assistants to wear them too and represent my company. I found someone local who does embroidery and got my logo embroidered on each of my aprons.
Last Words on Wedding Planner Items
Buying the wedding planner items listed above can get expensive real fast. So, know that you don’t have to buy everything at once. Right now, only get the items you think you can’t live without and then buy the rest as you gain more clients.