As a wedding planner, email is most likely your number one way to communicate. We use emailing to communicate with both vendors and clients. It is much faster to pump out an email than it is getting on the phone and calling someone. And God forbid they don’t pick up- time wasted! You can stay focused and on task a whole lot easier when you don’t have someone on the other end getting you off topic. There are certain moments where a call is truly needed, don’t get me wrong, but for most things, email is the best why to communicate.
Wedding Planner Email Templates
I also love email because it leaves a recorded record and helps keeps things documented. I’m someone who covets their time and I learned early in my career that email templates were instrumental in my communications to clients. But there are times in a wedding planner’s career where we have to write an email that’s a little outside of the norm. It can be really hard coming up with the right words. Well, today is your lucky day, I’m sharing several wedding planner email templates you can steal from me.
Rise and Repeat Wedding Planner Emails Templates
First, lets talk about why email templates are so very necessary in your wedding planner business. A few years into my wedding planner career, I noticed that most of my emails were starting to do a “rinse and repeat”. At thirty days out, I would write the same email for every client. Something for three weeks out and so on and so on. I would adjust a few words and here and there, but for the most part I simply cut and paste the content from one client to another.
Saving Time with a CRM
In fact, I ended up going one step further and adding those emails to my automated workflow. Now, I no longer had to think about physically sending my clients their “Client Worksheet” email, HoneyBook took care of it for me! This is why I feel in love with creating workflows. If you’re interested in learning how they work, sign up for this free course here.
Asking for a Review
Asking for a review can be challenging. You don’t want to sound too desperate, but you also don’t want to sound nonchalant. In the post, 4 Super Simple Ways to Prepare for Engagement Season, I share a wedding planner email template you can use right away for gathering reviews. As an extra bonus, there’s a “How To” video that walks you through the steps of getting found on google maps.
Assisting Another Planner
In the article, 5 Simple Ways to Get Wedding Planner Experience, I share an email template for newer wedding planners who are wanting to assist a more established planner. This is a great way to gain more experience and build your confidence as a wedding planner.
Writing Difficult Emails
There’s a fine art to writing difficult emails. In this article, 3 Wedding Planner Emails That Have Saved My Butt, I share three emails I’ve personally used when I need to be diplomatic but also firm. Inside this post you’ll find a downloadable link so you can have these email templates in your arsenal too.